{"id":6283,"date":"2025-03-14T23:28:26","date_gmt":"2025-03-14T21:28:26","guid":{"rendered":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/?page_id=6283"},"modified":"2026-10-08T14:30:04","modified_gmt":"2026-10-08T12:30:04","slug":"vmcf-user-registration-guide","status":"publish","type":"page","link":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/vmcf-user-registration-guide\/","title":{"rendered":"VMCF user registration guide"},"content":{"rendered":"\n<div class=\"wp-block-uagb-image aligncenter uagb-block-b6f66a90 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-center\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" srcset=\"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-content\/uploads\/2025\/03\/register_workflow_final-1-1024x236.png ,https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-content\/uploads\/2025\/03\/register_workflow_final-1.png 780w, https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-content\/uploads\/2025\/03\/register_workflow_final-1.png 360w\" sizes=\"auto, (max-width: 480px) 150px\" src=\"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-content\/uploads\/2025\/03\/register_workflow_final-1-1024x236.png\" alt=\"\" class=\"uag-image-6347\" width=\"1024\" height=\"236\" title=\"register_workflow_final\" loading=\"lazy\" role=\"img\"\/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">1. User Registration<\/h2>\n\n\n\n<div class=\"wp-block-uagb-container uagb-block-5e7b75c9 alignfull uagb-is-root-container\">\n<p class=\"wp-block-paragraph\">Every new user has to go through the registration process. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-style:normal;font-weight:400\"><strong>By submitting the registration application,<\/strong> you agree to<strong> <a href=\"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/general-terms-of-use\/\">VMCF rules and policies<\/a> and the <a href=\"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/gdpr-statement\/\">GDPR statement<\/a>.<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Please sign in with your institutional credentials to the <a href=\"https:\/\/einfra.cesnet.cz\/allfed\/registrar\/?vo=VO_cuni_imcf&amp;&amp;group=VMCF%20Users&amp;locale=en\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Registration Form<\/a>.\n<ul class=\"wp-block-list\">\n<li>Please, pay attention to the last part of details on registration below.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Register for the VMCF unit email lists:\n<ul class=\"wp-block-list\">\n<li>LM: Join the <a href=\"https:\/\/groups.google.com\/a\/natur.cuni.cz\/forum\/?hl=cs#!forum\/konfmi-users-usergroup\" data-type=\"link\" data-id=\"https:\/\/groups.google.com\/a\/natur.cuni.cz\/forum\/?hl=cs#!forum\/konfmi-users-usergroup\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">KONFMI users&#8217; group<\/a> &amp; introduce yourself to <a href=\"\/sekce-bi\/VMCF\/konfmi-our-team\/\" data-type=\"page\" data-id=\"5512\">Ond\u0159ej \u0160ebesta<\/a>\n<ul class=\"wp-block-list\">\n<li>Users must understand and demonstrate the correct setup of <a href=\"https:\/\/www.microscopyu.com\/tutorials\/kohler\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">K\u00f6hler illumination<\/a> for independent microscope operation!<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Cytometry: Join the <a href=\"https:\/\/groups.google.com\/a\/natur.cuni.cz\/g\/cytometry-facility-facsci-usergroup\" data-type=\"link\" data-id=\"https:\/\/groups.google.com\/a\/natur.cuni.cz\/g\/cytometry-facility-facsci-usergroup\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">FacSci group<\/a> &amp; introduce yourself to <a href=\"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/cytometry-our-team\/\" data-type=\"page\" data-id=\"5516\">Zuzana Br\u016fhov\u00e1<\/a><\/li>\n\n\n\n<li>EM: Join the <a href=\"https:\/\/groups.google.com\/a\/natur.cuni.cz\/g\/vmcf-lem-users-usergroup\" target=\"_blank\" rel=\"noopener nofollow\">LEM user&#8217;s group<\/a>, and register for the introduce yourself to <a href=\"\/sekce-bi\/VMCF\/lem-our-team\/#hylis\" data-type=\"page\" data-id=\"5514\">Miroslav Hyli\u0161<\/a> or <a href=\"\/sekce-bi\/VMCF\/lem-our-team\/#nebesarova\" data-type=\"internal\" data-id=\"#nebesarova\">Jana Nebes\u00e1\u0159ov\u00e1<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Details on registration&#8230;<\/summary>\n<h2 id=\"registration-guide\" class=\"wp-block-heading\">Registration process in detail<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We are managing all VMCF users using the <a href=\"https:\/\/www.cesnet.cz\/sluzby\/identita-6\/autentizacni-a-autorizacni-infrastruktura-perun-25\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Perun system on Cesnet<\/a>. This system allows us to offer our users access to multiple systems using their institutional credentials and simplifies administration.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-style:normal;font-weight:300\">For new users, there are two parts of the registration form. <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The first form is about your Perun account and the identity you use to sign in. This information is about your home institution&#8217;s affiliation. By submitting this form, you are becoming a so-called Virtual Organization \u201cVO_cuni_imcf\u201d member. You can edit and extend this membership <a href=\"https:\/\/einfra.cesnet.cz\/allfed\/registrar\/?vo=VO_cuni_imcf&amp;locale=en\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">here<\/a>.<\/li>\n\n\n\n<li>The second form requires information about your current institution, department, laboratory membership, contact with your Principal Investigator (PI), and other required information we need. You will be selecting your Organization, Institution, Department, and Laboratory (orgUnit) from the list. The shortcuts in brackets [cuni-natur] may help you to find the exact value. If you do not find your affiliated workplace, please select \u2014 Custom Value \u2014 and provide detailed information. The administrator will add it to the list and ask you to correct the form before approval.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-style:normal;font-weight:300\">If you are a student or employee of Charles University, provide your unique UK ID number and your unique login name. We need this to give you door and data access. Otherwise, leave these fields blank.<\/p>\n\n\n\n<p class=\"has-vivid-red-color has-text-color wp-block-paragraph\" style=\"font-style:normal;font-weight:300\">!!! In the case of using a custom email or private account as an identity provider, you must validate your email address first. Check your e-mail inbox!!!<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-style:normal;font-weight:300\"><strong>The group administrator must approve your application!<\/strong> Your membership must be renewed every year. You will receive the email. If you do not extend your membership, you will lose access to VMCF services automatically.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-style:normal;font-weight:300\">You can extend your membership anytime by submitting the Registration Form again. You should also do it if you change your home institution or laboratory.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" id=\"IDconsoldator\" style=\"font-style:normal;font-weight:300\">Consider consolidating your identity providers using <a href=\"https:\/\/einfra.cesnet.cz\/allfed\/ic\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Identity Consolidator<\/a>. We strongly recommend doing so immediately with your private account credentials (Search for CESNET &#8211; Apple, GitHub, Google, LinkedIn, Microsoft, or ORCID), or at least after you get the new affiliation, before you lose the credentials in your past institution. The system will correctly recognize you then. Otherwise, you need to do a new registration, and all your old data becomes unavailable to you. We are not able to help you in this case.<\/p>\n<\/details>\n<\/div>\n\n\n\n<h2 id=\"booking-guide\" class=\"wp-block-heading\">2. Calpendo booking system access<\/h2>\n\n\n\n<div class=\"wp-block-uagb-container uagb-block-41cfebab alignfull uagb-is-root-container\">\n<p class=\"wp-block-paragraph\">Once you are registered and approved, you can sign in to our <a href=\"https:\/\/calpendo.natur.cuni.cz\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Calpendo booking system<\/a> (calpendo.natur.cuni.cz). You want to create a bookmark in your browser.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Sign in to the <a href=\"https:\/\/calpendo.natur.cuni.cz\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Calpendo booking system<\/a> <\/li>\n\n\n\n<li>Enroll in the <a href=\"https:\/\/calpendo.natur.cuni.cz\/program.html#availableTrainings\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">training<\/a>:\n<ul class=\"wp-block-list\">\n<li> New users: <strong>General Welcome Meeting for new users<\/strong><\/li>\n\n\n\n<li>Training for the desired equipment or modality<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Join the <a href=\"https:\/\/calpendo.natur.cuni.cz\/program.html#facilityinfopages&amp;id=70.326&amp;type=InformationPage\" data-type=\"link\" data-id=\"https:\/\/calpendo.natur.cuni.cz\/program.html#facilityinfopages&amp;id=70.326&amp;type=InformationPage\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Calpendo Project<\/a>\n<ul class=\"wp-block-list\">\n<li>Ask your VMCF operator or the project owner to do so.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Choose and customize your <a href=\"https:\/\/calpendo.natur.cuni.cz\/program.html#facilityinfopages&amp;id=23.326&amp;type=InformationPage\" data-type=\"link\" data-id=\"https:\/\/calpendo.natur.cuni.cz\/program.html#facilityinfopages&amp;id=23.326&amp;type=InformationPage\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">calendar view<\/a><\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Details on Calpendo&#8230;<\/summary>\n<h2 id=\"calpendo-login\" class=\"wp-block-heading\">Sign in to the <a href=\"http:\/\/calpendo.natur.cuni.cz\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Calpendo<\/a><\/h2>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" fetchpriority=\"low\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdbuSzZwRuO8jF9LLuCQsjqMfjnc0drLRomfsfrq78ncr2srD5KaVmCqaAYUeXrASwF_fH6eY4xbnVynOled1c6zJN0r6s7vW6p1ogU0xy4S6bs2tkzPODGB-C9HJu4Rm3KjrC_Mr7Tp6uHilqJMMJdLKvg?key=JIE03rP48eqGxYuNr78c4g\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Click the AAI Login button, select your institution or identity provider, and sign in.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" fetchpriority=\"low\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXcWIJSKWF-dUM9oVK6Eb8hJLT6o4dlPsoWj5eXEYHq5KKm_dgu9CyRhUc4JeqKxIj0cqVLA7sHl7_iTIqw76Ayh2GK_HKukqMWT3eO0i9SKiINtYr4VeaQN2JCoubgwSNjoSFZKLcsnaYnwFrwijNqefOc?key=JIE03rP48eqGxYuNr78c4g\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">On the next screen, you will approve all the information systems provided about you. Please leave all values selected. To preserve this approval for next time, you can tick \u201cRemember\u201d.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" fetchpriority=\"low\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdC9W47s9JfSqDMLDulpZd2TBCajnX6I5JNJRALyJsG9fOBI3o6XMMDlX_fvaDDUvyS7V5BBi80ZdbCGLeeW59E122Zv3zX1igecp9N_c0MIHJuqA4ssfIlr1FJY-64PyETIXjk-TGilMvzL2nukmdyvEGh?key=JIE03rP48eqGxYuNr78c4g\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Now you will be redirected to the <a href=\"https:\/\/calpendo.natur.cuni.cz\" data-type=\"link\" data-id=\"https:\/\/calpendo.natur.cuni.cz\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Calpendo booking system<\/a>. Maybe you will need to agree once more that you are going to become an EINFRA member during the next login!<\/p>\n\n\n\n<h2 id=\"calpendo-training\" class=\"wp-block-heading\">User training<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">For successful booking, everybody needs a record of the training. There are several types of training. To enroll in the courses, navigate to the menu \u201cMy Account &gt; Trainings &gt; Training course registration\u201d. A new user should enroll in the &#8220;General Welcome Meeting&#8221; first. You will get a date available for a personal discussion about your needs.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" fetchpriority=\"low\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdAes4sIBv6nWF0QkzVv1PxpNC7nqRZhBmU3nyPEOfG-bk5jG206GFeyXGoI_693J44nQNfFpVNt1utpzU_FTFROnmeQ24Pb632yLpHCjB9yPdkt_BXNOKpDJC6uDKlhX6PGl9I3xDWQnmfUQ_Zqz19ZarK?key=JIE03rP48eqGxYuNr78c4g\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Any booking may be created with the request for assistance at any time.<\/p>\n\n\n\n<h2 id=\"calpendo-project\" class=\"wp-block-heading\">Join the Project in Calpendo<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Calpendo is a project-based system. To make a resource booking, you must also choose a project for which the fee should be assigned. We strongly recommend that all users force their Principal Investigator (PI) to register on Calpendo, although it is not required. The PI and the Project Owner do not have to be the same person, but the PI is always approving the Project.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Groups that have prepaid time will be assigned to the Projects owned by the facility later. New users may create their new Projects or can be assigned to already active projects by project Owners, PIs, or colleagues.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Group leaders are forced to create their default Project and other projects if it makes sense.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-b6353334\"><h4 class=\"uagb-heading-text\">Project naming pattern:&nbsp;<\/h4><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">VMCF unit_OrgUnit-CODE_Surname of the Owner_Year_note<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">VMCF units are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>LM<\/strong> for Light Microscopy (KONFMI)<\/li>\n\n\n\n<li><strong>EM<\/strong> for Electron Microscopy (LEM)<\/li>\n\n\n\n<li><strong>CM<\/strong> for Cytometry&nbsp;<\/li>\n\n\n\n<li><strong>IA <\/strong>for the Image Analysis unit<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-2c136179\"><h4 class=\"uagb-heading-text\">Project name Examples:<\/h4><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">LM_EXT-0030_Novak_2024_GAUK123456<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">CM_NATUR-0002_Novakova_2024_default<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">EM_NATUR_0068_Novotny_2024_CzBi_1 \/\/ (1 for first call, 2 for second call).<\/p>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-fe814ac7\"><h4 class=\"uagb-heading-text\">Project code:<\/h4><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Use the same code as for the Project name. Just avoid diacritics.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We are happy to help you create Projects personally in office S47. Note, we can rename your project. The project code needs to be unique.<br>On Calpendo Info pages, you can find <a href=\"https:\/\/calpendo.natur.cuni.cz\/program.html#facilityinfopages&amp;id=70.326&amp;type=InformationPage\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">detailed information<\/a> on how to work with Projects.<\/p>\n<\/details>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>1. User Registration Every new user has to go through the registration process. By submitting the registration application, you agree to VMCF rules and policies and the GDPR statement. 2. Calpendo booking system access Once you are registered and approved, you can sign in to our Calpendo booking system (calpendo.natur.cuni.cz). You want to create a [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","footnotes":""},"class_list":["post-6283","page","type-page","status-publish","hentry"],"uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"1536x1536":false,"2048x2048":false,"trp-custom-language-flag":false,"wpsso-schema-1x1":false,"wpsso-schema-4x3":false,"wpsso-schema-16x9":false,"wpsso-thumbnail":false,"wpsso-opengraph":false,"wpsso-tc-summary":false,"wpsso-tc-lrgimg":false},"uagb_author_info":{"display_name":"Ond\u0159ej \u0160ebesta","author_link":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/author\/schebique\/"},"uagb_comment_info":0,"uagb_excerpt":"1. User Registration Every new user has to go through the registration process. By submitting the registration application, you agree to VMCF rules and policies and the GDPR statement. 2. Calpendo booking system access Once you are registered and approved, you can sign in to our Calpendo booking system (calpendo.natur.cuni.cz). You want to create a&hellip;","_links":{"self":[{"href":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-json\/wp\/v2\/pages\/6283","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-json\/wp\/v2\/comments?post=6283"}],"version-history":[{"count":39,"href":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-json\/wp\/v2\/pages\/6283\/revisions"}],"predecessor-version":[{"id":7136,"href":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-json\/wp\/v2\/pages\/6283\/revisions\/7136"}],"wp:attachment":[{"href":"https:\/\/web.natur.cuni.cz\/sekce-bi\/VMCF\/wp-json\/wp\/v2\/media?parent=6283"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}